• Trade Show and Events Planner

    Job Locations US-OR-Portland
    Job ID 2018-1234
    Regular Full-Time
  • Overview

    Are you a detail-oriented events planner who loves to make sure every project is executed perfectly? Do you excel at managing a multitude of details while keeping an eye on the big picture? Are you interested in a rewarding career with a growing company?

    Vetsource is looking for a Trade Show and Events Planner to join its growing marketing team! In this position, you’ll be responsible for the company’s busy events schedule, which includes planning, organizing, and budgeting for trade shows, speaking engagements, and virtual events.


    You’ll ensure each event gets the attention it needs to be successful and that every detail is executed completely, accurately, on time, and on budget. Typical projects include managing logistics for trade shows, coordinating speaker events, and assisting with marketing projects. Up to 25% travel is required.

    The ideal candidate is super organized and has great interpersonal skills, with experience managing trade show exhibits and speaking engagements. The candidate also has a passion for putting on seamless events and get excited about the opportunity to make a big impact.


    • Maintain a calendar of marketing events and trade show schedules, including exhibiting, speaking engagements, and sponsorships
    • Collaborate with trade show management agency and creative agencies to reserve space, arrange logistics, coordinate exhibit setup, tear-down, and generate new booth assets
    • Manage and maintain event/trade show inventory including displays, samples, collateral, badges, and giveaways
    • Manage trade show and events budget; recommend cost-savings activities and initiatives where applicable
    • Coordinate pre- and post-show marketing, including email, social media, and show-specific materials
    • Ensure corporate branding and messaging is consistent and specific to each event/trade show
    • Plan and execute other events and activities that could include: digital events, sales training events, user groups, focus groups, and other group activities relative to supporting marketing driven initiatives
    • Negotiate room rates, contracts, and asset development
    • Assist with various marketing-related projects and activities
    • Other duties as assigned


    • Bachelor’s degree or equivalent work experience
    • 5 years of experience working in a marketing function with events and/or trade shows
    • Proven ability to communicate effectively with internal teams, customers, and vendors
    • Outstanding project management skills
    • Extremely organized and excellent attention to detail without losing sight of the big picture
    • Strong problem-solving and negotiation skills
    • Ability to work independently and with minimal direction
    • Experience managing virtual events including webinars and live social events



    The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.


    We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


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