• Director of Purchasing

    Job Locations US-OR-Portland
    Job ID 2018-1184
    Pharmaceuticals and Healthcare
    Regular Full-Time
  • Overview

    Director of Purchasing is responsible for considering all aspects of the relationship with suppliers, including price, quality, value and the ability to respond quickly to changing supply requirements. The primary purpose of this position is to provide leadership in locating and maintaining the best sources of supply for the pharmaceuticals, materials, and equipment for organization. Ensures purchasing activities support quality, cost, inventory and service level standards. Responsible for management of the corporate inventory management information system.


    Please provide a resume and cover letter when you apply.


    • Develops and maintains a distribution network between organizational locations
    • Oversees purchasing of goods and services, ensuring cost and quality standards are met
    • Establishes policies and procedures for identifying, evaluating, selecting and negotiating with vendors
    • Manage vendor relationships or work with vendors to resolve quality, shipping, or invoicing issues
    • Ensure Production and other departments are adequately staffed, and necessary tools and inventory on site to meet demand
    • Maintains accurate and timely records and inventory counts in order to ensure that distribution activities meet the strategic needs of Vetsource
    • Assess departmental performance, identifies weaknesses or risk, and suggest operational changes to ensure the efficient flow of goods
    • Manages relationships with and oversees activities of fulfillment partners and 3rd party vendors
    • Works closely with Program Department concerning fulfilment partners and 3rd party vendors
    • Ensures that materials and services are procured in an efficient, timely and cost effective manner and without disruption to operations, by implementing consistent process disciplines which leverage all available technology and talent.
    • Administers cost reduction methods via increased supplier base, development of source directives, and centralized Vetsource purchasing.
    • Negotiates discounts, terms, and conditions with vendors to maximize savings. Approves suppliers, contracts and agreements within authority level.
    • Develops plans and procedures to carry out purchasing, inventory and materials management functions in accordance with Vetsource policies and uniform commercial practices.
    • Develops trends and forecasts that can be used for operational purchasing decisions.
    • Ensures inventory management practices are consistent with all accounting standards. Tailors inventory purchasing to support inventory needs to achieve maximum financials and operational performance.
    • Performs all duties with the highest standard of business ethics and professional practices.
    • Works with management to develop and implement new procedures to streamline processes and identify inventory discrepancies
    • Develop and maintain department metrics to align with company objective
    • Provide budgetary inputs based on executed results and projected initiatives
    • Support supplier relationships through inventory planning, documentation, and execution
    • Develop long-term company wide demand planning, ordering, and procurement strategies
    • Other special projects as assigned

    Supervisory Responsibilities:  

    • Leads programs to enhance the development and engagement of management staff and direct associates.
    • Oversight of all team personnel activities regarding hiring, conducting coaching conversations, review of performance and goal setting for next trimester and payroll approval
    • Discipline, training and staff development
    • Meets regularly with staff
    • Provide staff with feedback regarding performance metrics to include correction action if necessary
    • Responsible for coaching, mentoring, motivating, and retaining staff



    In addition to the job-specific responsibilities listed above, all employees are expected to support and model Vetsource’s Core Value Principles:  Do the right thing every time; Treat others the way you want to be treated; Embrace Change; Be innovative; Get it done; Work hard, have fun!  Employees will be held accountable for knowledge and effective application of these principles.


    • Have a genuine passion for providing excellent customer service
    • Must be able to make sound judgement decisions and know when to ask their manager for assistance
    • Ability to communicate and partner with other departments in order to identify and assist in the development of enhanced processes and procedures
    • Be innovative and embrace change
    • Ability to prioritize and balance multiple projects simultaneously
    • Ability to negotiate and manage contractual arrangements
    • Excellent written and verbal communication skills, with great attention to detail
    • Results driven, proactive and able to work autonomously
    • Exhibit a willingness to consistently take on new challenges
    • Must be innovative and have the ability to improve department efficiencies
    • Facilitate process improvement projects with the team based on sound data analysis.
    • Proven ability to lead teams toward organizational goals with successful outcomes
    • Strong communication and interpersonal skills with the ability to effectively listen and communicate information in a clear, calm, and concise manner
    • Strong conflict resolution skills
    • Must be team-oriented and work well with others
    • Self- motivated with a strong desire to learn new products and technologies
    • Ability to work in a fast-paced, rapidly changing environment, with the ability to multi-task.
    • Demonstrates exemplary Vetsource Values and provides positive and respectful leadership
    • Capacity to effectively manage and motivate employees including tasks related to hiring, coaching, discipline, and staff development
    • Ability to provide and receive constructive feedback in a professional manner



    • Minimum 8 years of progressive purchasing experience, preferably in the pharmaceutical materials distribution environment and/or commercial pharmaceutical products industry
    • Minimum five (5) years of progressive experience in a leadership/managerial capacity
    • Bachelor’s Degree in Operations, Finance, Business or comparable discipline; or equivalent related work experience
    • Excellent computer skills are required; experience using email, instant message, Microsoft Excel, Microsoft Word, ERP systems, as well as the ability to learn how to navigate unfamiliar systems or programs quickly

    Preferred Qualifications:

    • Voracious appetite for growth and improvement
    • Veterinary experience a plus

    Special Working Conditions:

    • Ability to stand and work at a counter/computer for long periods of time
    • Noise level in work area quiet to moderate
    • Environment where dogs are present



    The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer. 


    We offer a competitive benefit package including medical, dental, vision, Flexible Spending, Life, and 401(k). 


    Vetsource is an Equal Opportunity Employer that abides by federal and state laws that prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation or national origin; or their status as protected veterans or individuals with disabilities.


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